Odisha State Board CHSE Odisha Class 11 Invitation to English 3 Solutions Writing Personal Letters and Notes Textbook Activity Questions and Answers.
CHSE Odisha 11th Class English Writing Personal Letters and Notes
The art of Writing Letters
Letters form an integral part of inter-personal communication. There are different tyeps of letters – personal letters which may be informal or casual, business letters, letters of public concern which appear in the newspapers, etc. which are formal in nature.
The name ‘personal letter’, generally refers to letters written to friends and relations. Such letters are usually full of news, and are usually written in conversational style. It has six parts :
1. The address of the sender
2. The date
3. The salutation or greeting
4. The body of the letter
5. The subscription or complimentary close
6. The signature
Let us look at these parts one by one.
1. The Address of the sender
This is written on the top right-hand comer of the page. Look at the punctuation.
For example,
181, Saheed Nagar
Bhubaneswar.
2. The date is written below the sender’s address
8 August 20
3. The salutation
When writing to a friend, address him by name :
Dear Sarat,
Not Dear friend Sarat.
If you are writing to the parents or brothers or sisters or intimate friends, you could write
My dear Father,
My dear Mummy, etc.
The punctuation after the salutation agrees with the punctuation of the sender’s address. A comma can be placed after the salutation if you have used commas in writing your address at the top.
4. The body of the letter.
This is the most important part of the letter. A good personal letter must be simple and pleasant to read. It is full of small details which appeal to the person you are writing to. The tone of the letter must be personal: you should write as you would speak to him if he were present before you.
5. The Subscription.
The most eomon form of closing a letter to a friend is
Yours sincerely
Yours sincere friend
Yours ever, etc.
To both friends and relations you can write
Yours affectionately
Some other closng phrases that can be used in personal letters
Ever sincerely
Yours
Your loving son
Love
6. The Signature
A letter to a friend or a close relation does not require your full signature. You should write only the first name, or the name by which you are known to the friend you are writing to : not
Sarat Kumar Mohanty
but only Sarat
7. The Address on the Envelope
Usually the address is written towards the lower half of the envelop leaving space at the top for stamps. The titles, Mr, Mrs and Ms are used before the names. Sometimes postcards are used to write personal letters. Then it is not necessary to use all the six parts in the letter. The date, the message and the signature or initials of the sender will be enough.
Activity 1
The following letter has a few errors. Correct them in order to improve the letter.
_______________
(Fill in the date)
From,
Mr. Ashok Kumar Das.
Mandara Bagicha Para.
Bhabanipatna.
To,
Mr, Biswanath Mishra.
420, Kalpana Flats.
Old Town, Bhubaneswar.
Dear friend
Well and wish to hear the same. In particular, I passed the examination in the first class. I am applying for admission in the local government college. What are your plans ? What college do you intend to join. Hope, you will successful. Thanking you.
I remain
Your sincere friend,
A. K. Das
You must have marked that there are errors in every part of the letter. Could you correct them ? Show the revised version to a friend of yours and discuss the points of revision. If necessary, ask your teacher.
Answer:
Revised letter
Mandar Bagicha Para
Bhawanipatna
14 Dec. 20
Dear Bisu,
I passed the examination in first class. I wish to hear the same in particular, from you. I am applying for admission in the local governmental college. What are your plans ? Which college do you intend to join ? Hope, you will be successful.
Yours sincerely,
Surendra
Biswanath Mishra
420, Kalpana Flats
Old Town, Bhubaneswar – 2
Errors in the first letter:
(1) The addresses and names of the receiver have been wrongly placed.
(2) Address (excluding the name) and date should be written on the top in the right-hand comer.
(3) Salutation – Dear friend is wrong.
(4) Sentences in the main part are not in order.
(5) They are replete with grammatical errors.
(6) Ending is wrong.
All these errors have been corrected in the above letter.
Activity 2
The two paragraphs are given below from the body of a personal letter. Do you find anything odd about them? One part of the letter has to be rewritten in order to make it sound personal and informal. Which part is it? Identify the part and rewrite it. “I have just returned after a wonderful holiday with you. I thought I should write to you immediately and tell you how I enjoyed every minute of my stay with you. Your cousins are such jolly companions and I will never forget the fun we had together. However, I shall be failing in my duty if I do not express my profound gratitude to your parents who spared no pains to extend warm hospitality to me during my stay there.”
Answer:
The second paragraph lacks substance in the context of a personal letter which is informal, but here it is formal to the core. The ending should be ‘the hospitality of your parents has moved me. I look forward to visiting your home and staying there for some time.’
Activity 3
(a)
Angul
24 April, 20
Dearest Jeje,
How are you? You haven’t come to see us for a long time. We are going to be in Angul all summer. Why don’t you visit us? We would love to have you.
Lots of love,
Yours.
(b)
Cuttack
20 October, 20_
Dear Kunu,
Thanks ever so much for asking me to your party. Of course, I’ll be there! And I look forward to staying the night with you.
Cheers!
Yours,
Sikta
(c)
Mr. and Mrs. Kundu request the pleasure of your company at the wedding of their daughter Rani to Raja Mohanty at Nayapalli Kalyan Mandap, Bhubaneswar at
10.30 p.m. on March 16, 20.
R.S.V.P.
(d)
Sambalpur
15 May, 20_
Dear Omunu,
It was lovely hearing from my favorite grandson. Thank you, for inviting me to spend the summer with you but I’m afraid I have to go to Mumbai in June for a heart operation. If I’m all right, I’ll visit you in December.
All my love,
(e)
Sahid Nagar
Bhubaneswar
17 October. 20_
Dear Sikta,
Just a short note to say we’re having a party on Diwali night and were wondering if you could join us. You could stay the night with us if it gets late.
Do let us know soon.
Love,
(f)
Nayapalli
Bhubane swar
5.3.20__
Mr. and Mrs. R.K. Sahu thank Mr. and Mrs. Kundu for their kind invitation to the wedding of their daughter Rani on 16.3.2000 but regret their inability to attend, on account of a prior engagement
Which invitation and reply are the most formal? Why do you think so?
Answer:
a – d
b – e
c – f
Invitation ‘c’ and the corresponding reply ‘f are the most formal because they neither contain any salutation nor do they end with an expression of affection.
Activity 4
Look at the letters in activity 3 again. Which expressions in these letters can be used for the following purposes?
to open a letter ____________________________
to say thank you ____________________________
to close a letter ____________________________
to invite somebody ____________________________
to accept an invitation ____________________________
to decline (refuse) an invitation ____________________________
Answer:
to open a letter How are you? It was lovely hearing from you.
to say thank you Thank you for, thanks ever so much for
to close a letter Lots of love. Cheers! All my love.
to invite somebody Why don’t you visit us? Request the pleasure of your company. Wondering if you could join us.
to accept an invitation I look forward to
to decline an invitation I’m afraid I have. Regret their inability.
Activity 5
Work in pairs to produce letters of invitation to suit the situations suggested below.
(a) You are going on a holiday
to Ooty. You want to invite
a friend to come with you.
You are going away on holiday
day. Do you want to invite
someone to live in your
house while you are away.
You are starting a new
restaurant and you want
to invite some of your
friends to a party you are
arranging for the launch
of your new restaurant.
Send your letter to another pair of your classmates. Keep the layout below in mind while writing the letters.
(b)
Read the letters you get and decide whether you want to accept or decline the invitation. Then draft a reply, using the hints below :
(c)
Answer:
(a)
27, Krishna Nagar
Secunderabad
12.3.20
Dear Sameer,
How are you? It’s a long time since we met. This summer we are going to Ooty and will be spending the vacations there. We were wondering if you could join us at Ooty. We could all have an enjoyable time there.
Do let us know soon.
Love,
Sanjay
(b)
80, Kharavela Nagar
Bhubaneswar
2 January, 20
Dear Suman,
We would be very happy if you could join us for the dinner party on 12 January 2010 at 7.30 pm on the occasion of the launching of our new restaurant.
Do let us know soon.
Yours,
Sudhir,
(c)
Railway Colony
Mancheswar
Bhubaneswar
10.12.20
Dear Ravi,
How are you? When we met last time you were complaining about not having a quiet place to study. Would you like to have a whole house to yourself this summer? And a secluded one too. It would be great, isn’t it? Well, we are going to our granny’s for the whole summer. We would be very grateful if you could stay in our house while we are away. Our maidservant could cook for you and of course, Deepu will keep visiting you now and then to see what you need. Can you help?
Please let us know.
Love,
Mausi.
Replies:
(a)
Saheed Nagar
Bhubaneswar
18.3.20
Dear Sanjay,
Thank you very much for inviting me to Ooty for the summer. I would love to come but I am afraid I cannot because I have already enrolled in a computer course which will continue during the vacation. I hope to come and meet you during Christmas. Hope you will enjoy yourself.
Your loving friend,
Sameer.
(b)
28, Kalpana Area
Bhubaneswar
5 January 20
Dear Sudhir,
Thank you very much for asking me to your party. I would love to be there to taste all the delicacies of your new restaurant. And by the way, Congratulations! You have succeeded in making your dream come true.
With Best Wishes,
Yours,
Suman
(c)
HA, B.J.B. Nagar
Bhubaneswar
18.12.20
Dear Mausi,
Thank you very much for reposing so much confidence in me. I would have really liked to spend the summer at your place but I am afraid I cannot. Dad has already asked me to stay with him at Rourkela so that he can coach me in mathematics and science. I can’t put this off because I’ll have to appear for the entrance next month. Sorry to have disappointed you.
Your loving nephew,
Ravi
Activity 6
It is usual to send a ‘thank-you note’ when you receive an invitation, even if you do not want to accept the invitation. Draft a ‘thank-you note’ in reply to the invitation you received in Activity 5, which you may either accept or decline. Use the suggestions given below :
Answer:
Saheed Nagar
Bhubaneswar
18.3.20
Dear Prabhat,
Just a note to thank you for inviting me to spend the summer vacation at Ooty with your parents. It was so thoughtful and kind of you to do so. I am afraid I will be unable to join you because I am doing a computer course that will continue beyond the vacations. I hope you enjoy yourself thoroughly at Ooty. Anyway, excuse me for being unable to join you and convey the same to all.
Best Wishes,
Yours,
Submit.
Activity 7
Read the letter below, and write two similar letters of invitation.
(a) to an elderly aunt, asking her to visit you for the Dussera Festival:
(b) to a young nephew, asking him to stay for the month of June.
Answer:
Plot No. 201
Apamanagar
Chauliaganj
2 September
Dear Aunty,
If you have not made plans for your Dushera holidays this year, perhaps you would like to come and stay with us at Cuttack. It is a long time since we met and all my family members would like to see you again. During your stay here, we shall enjoy the famous puja festival here to the brim. Do come. We look forward to seeing you.
Yours affectionately,
Sarika
Saheednagar
Plot No. 202
Bhubaneswar
1 December 20
Dear Ravi,
I am happy to learn that your examination is over. Your school will be closed for a month. Instead of staying there, I would like you to come here for a month. I am sure you will have a wonderful time in our midst.
We look forward to meeting you soon,
Your affectionate uncle,
Sarbeswar
Activity 8
Study the letter below as a model letter of refusal.
Write two similar letters of refusal,
(a) because your sister (brother) is going into hospital;
(b) because you have arranged to go on holiday.
Answer:
(a)
Shantivihar
Plot No 105
1 September 20
Dear Aunty,
I am happy to learn that you have invited me to the Dussera festival with you. I am indeed thrilled. I would like to accept your invitation, but I am sorry that I cannot go to you. Unfortunately, my sister is going to the hospital every day for physiotherapy in connection with his acute ankle problem. This will continue for another month. I accompany her every day. I do hope you will realize my problem, and accuse me of declining your warm invitation.
Yours affectionately,
Rahul
(b)
Vinay Mahal
Main Road
Jatni
14 June 20
Dear Mohan,
Thank you very much for your invitation to lunch next Monday. I would like to accept it, but we have arranged much in advance to go on a holiday to some important places in India. We are leaving at 1 p.m. the very same day. I am sure you will understand my predicament and excuse me for not attending your lunch.
Yours sincerely,
Subrat
Activity 9
Imagine that you are writing to some friends from a well-known holiday resort and write a few sentences describing the weather, food, etc. You can choose suitable adjectives from the list below.
| cold | delicious | boring | friendly | hot | awful |
| exciting | rude | nice | interesting | spicy | sunny |
| windy | beautiful | helpful | warm |
Answer:
Panth Nivas
Pun
12.05.20
Dear Varun,
We arrived here today rather late in the night as the train was running late. However, we were given a warm reception by the Panth Nivas staff who served us spicy hot tandoori chicken and roil As we sit here in the open-air restaurant we can hear the roar of the waves background and the moonlight creating beautiful shadows on the casuarina trees that line the beach. It is a very pleasant, though a windy night. I can’t wait to sleep and get up early tomorrow to watch the sunrise. I am nervous with excited.
I hope to write to you again.
Love,
Suresh
Activity 10
Here is some pictures. Use the sentences which follow the pictures to write a letter to accompany each picture. Choose a beginning, a middle, and an end from among the ones given on the next page.
The beginning :
The middle :
The end:
Answer:
(1)
Sterling Resort
Doda Valley, Kashmir
12.05.20
Dear Rabi,
We arrived safely in Kashmir on Monday evening after a hectic bus journey. The weather is fantastic and the scene all around is snow-covered mountain peaks. Exhilarating! Truly it is a paradise on earth. Unfortunately, however, I broke my leg skiing yesterday. Now I can’t walk and I have to stay in the hotel all day. It’s extremely boring and I can’t stand lying down on the bed and reading books the whole day while others enjoy themselves. Anyway, we are going back home on Thursday.
Love,
Ratha
Answer:
(2)
Panth Nivas
Puri
12.05.20
Dear Miti and Niki,
Here we are on the beach!
It’s terrible here! It’s hot and there are thousands of people everywhere. There’s no place where you can have some privacy. The food is awful.
Will be back home on Saturday. Thank goodness!
Best wishes,
TitI
Answer:
(3)
Yemen
12.01.20
Dear Umesh,
This hill station is wonderful! The weather is gorgeous, the people are very friendly and the food is delicious. Yesterday, we went to a carpet market like the one in the picture. It was extremely beautiful.
I don’t want to come home!
Love,
Ramakanta
Activity 11
Here are some more pictures. Choose one and imagine that you have gone there for a holiday. What would you write to your friends about this place? You can write about:
– the people
– the food
– what you did/saw yesterday
– something interesting that happened to you
Answer:
(1)
Paris
10.10.20
Dear Pulin,
Paris is wonderful!
The weather is just fantastic. The food is bland and the people very helpful. The scenes and sights are extremely beautiful. Yesterday we had been to the Eiffel Tower which you can see in the picture. It is the most important landmark of Paris.
Will be back home on Tuesday.
With Best wishes,
Priya
Answer:
(2)
Rourkela
2.1.20
Dear Sukant,
Greetings from Rourkela!
Our tour of the steel plant proved disastrous. A fire broke out in the smelting plant and we had to vacate the premises immediately. That was a horrifying experience. The whole town is full of smog, and that makes it terribly hot and sticky out here. I can’t wait to get back home.
Love,
Supreeti
Answer:
(3)
Bombay
10.05.20
Dear Kuni,
We are here in Bombay!
The weather is hot and sultry and the city is extremely crowded. The food is very bad and not at all to our taste. However, it’s a wonderful shopping center here. Cotton is damn cheap.
Will be back home on Sunday.
Love,
Kusum
Activity 12
A. You will find the letter of a famous person below. Which of the people mentioned below the letter could have written the letter? Why do you think so?
(a) Neil Armstrong, the first person on the moon.
(b) Florence Nightingale, the famous Nurse in the Crimean War.
(c) Edmund Hillary, the first person to climb Mount Everest.
(d) Christopher Columbus in America
(e) Ronald Amundsen, the first person to reach the South Pole.
Answer:
Edmund Hillary, was the first person to climb Mount Everest and put up his country’s national flag on its top.
B. Now imagine that you are some other person (from the list of names above) and write a letter to a friend. Work in pairs. Do not sign your name. You can write about :
– the place
– the weather
– the food
– the people
– what you have done
– some things very interesting
When you are ready, give your letter to another pair. They have to guess who it is from.
Answer:
(a)
20 July, 20
Dear Bathsheba,
We landed here on the moon yesterday. It’s cold and eerie here with no gravitational pull. Today with my space suit on, I took a walk or rather jumped all over the moon’s surface collecting rock and soil samples. The silence is frightening.
Already feeling homesick.
Love,
Neil.
(b)
21 Oct., 20
Dear Roberts,
The war is getting bloodier day by day. Thousands of dead bodies lie on the battlefield, their stench filling the air. Tending to be sick and dying; almost every minute of the day is exhausting but I am glad to be of help to the soldiers.
Hoping that the war will end soon.
Cheer up.
Florence.
(d)
America
July 20
Dear Christina,
Landed here on Sunday. The land here is virgin and wild. There are dangerous-looking Indians here wearing colorful head-dresses. But there is nothing to fear. They flee at the sound of our guns being shot.
Missing you.
Yours,
Columbus.
(e)
South Pole
Feb 20
Dear Victor,
Made it! It’s extremely cold here and the food’s frozen but the sacrifices are small considering the achievement. Yesterday we sighted some polar bears. Fishes are plentiful. The vast desert of snow and mountains makes me lonely.
Missing you.
Yours,
Ronald.
Activity 13
A. Sometimes you can send a short letter to give a friend some news. Ravi Kumar has just moved house and he wants to give his friends his new address. His letter is given below, but some parts are missing. What do you think he wrote? Complete the letter.
Answer:
Kalpana Flats
Old Town
Bhubaneswar
26th November
Dear Niki,
I’m sorry I haven’t written for a long time. How are you? We have just moved house from Uttara Chhak to the Kalpana Flats. Our new address is given above. Tika has joined her new school. She finds it quite exciting. Some of her classmates from the old school have also joined her. So she has friends too and is enjoying herself. Otherwise, life is just the same. I get up, I go to school, I eat, I sleep, and I get up. Very boring.
Anyway, write soon and do visit us when you can.
Best wishes,
Kunu
B. Imagine that you have not seen the other students in your class for a long time. Write a letter to one of them. Tell him/her how you are and give some news about yourself. (You can invent something if you like. For example, you have won Rs. 10,000 in a lottery or you are going on a long trip to Delhi.) You can begin as follows :
Dear ………………………………..,
How are you? I haven’t seen you for such a long time …………………………………..,
Answer:
68, Metro Towers
Acharya Vihar
Bhubaneswar
30th Sept. 20
Dear Lovely,
How are you? I haven’t seen you for such a long time. Why haven’t you come to the classes for three weeks? Are you sick? A lot of progress has been made in Mathematics, Science, and Social Studies. Mrs. Das our Maths teacher has retired in the mean time school and another new teacher has joined the school in her place. She’s young and beautiful and she teaches well too. Well, you’ll be surprised to know that I have won first prize in the Debate Competition. Pratik stood second and Namrata third. I received prize money of 3000 rupees. Daddy is going to buy me a Yamaha synthesizer with it. Of course, he is going to add more than 1000 to it. That’s going to be my birthday gift. I can’t wait to get it and show it to you. Do write to me at the earliest and let me know if I can do anything for you.
Missing you a lot.
Love,
Pallavi.
Activity 14
(a) Using the following clues draft an invitation :
Mr. and Mrs. S. Pattnaik — eldest son Zubin — Enu — daughter of Mr. K. Mohantv — Purunapara. Bhawanipatna — Wednesday, 7 February, 20 — 8 a.m. — the bride‘s residence — reception — Thursday, 8 February — 7 p.m. — their residence — Mandar Bagichapara, Bhawanipatna. R.S. V.P.
(b) A neighbor, who is not very good at writing letters, asks for your help to reply to the invitation above. He would like to attend the wedding. Draft a reply for him.
(c) Your father has been invited to the wedding by Mr. and Mrs. Pattnaik. But as he has to go to Delhi on some urgent business, he is unable to attend the wedding. He has asked you to reply to the invitation as he has no time. Draft a reply.
Answer:
(a)
Mrs and Mr S. Pattnaik
request the pleasure of your company at the wedding of their eldest son Zubin with Enu, the daughter of Mrs. and Mr. K. Mohanty of Purunapara, Bhawanipatna on Wednesday, 7 February, 20_ at 8.00 a.m. in the bride’s residence and thereafter to the reception at our residence (Mandarba, Gichapara, Bhawanipatna) on Thursday, 8 February 20…, at 7.00 p.m.
R.S.V.P.
(b)
Acharya Vihar
Bhubaneswar
3.2.20
Mr. and Mrs. B. K. Sahu thank Mr. and Mrs. S. Pattnaik for their kind invitation to the wedding of their eldest son, Zubin on 7.2.20 and reception thereafter on 8.2.20. They would be indeed very happy to attend the wedding and the reception thereafter.
(c)
Niladrjvjhar
Plot No. 168
13 January 20
Mr. and Mrs. B. K. Mishra thank Mr. and Mrs. S. Pattnajk for their kind invitation to the wedding of their eldest son Zubin on 7.2.20(XJ but regret their inability to attend on account of a prior business engagement in Delhi.
Activity 15
Satrupa telephones her friend Anusuya. Anusuya’s brother Prakash takes the call. Here is the conversation.
Prakash : 1-yellow, this is 2543867.
Satrupa : Good morning. Is that Prakash? Satrupa here.
Prakash : Morning. Stupa. How are you?
Strupa : Oh, fine. Can I speak to Anusuya, please?
Prakash : Sorry, I am afraid she’s not around. She has gone to a friend’s house. Any message?
Strupa : Yes, you see there is a beautiful film on at the Maharaja. Use bought two tickets for the afternoon show for Anusuya and myself. The show begins at 3 p.m. Everyone says the opening scene is not to be missed. If Anusuya
doesn’t turn up on time, I’ll have to go in.
Prakash : Where did you say the film was?
Satrupa : At the Maharaja. Near Acharya Vihar.
Prakash : All right, I’ll give her the message.
Satrupa : Thanks, Prakash. Bye.
Prakash : Bye.
Anusuya does not return by 10 a.m. and as Prakash has to go to college, he leaves a note for his sister. Imagine that you are Prakash. Now write the note using the clues given below.
Anusuya,
Satrupa ______________________, _____________, ___________ two tickets _________. wants you __________. ____________ _________ till 2.45 p.m. If _____________________. Prakash
Answer:
Anusuya,
Satrupa had rung you this morning. She has bought two tickets for the afternoon show at the Maharaja. She wants you to join her. She will wait outisde the hall till 2.45 p.m. If you do not turn up, she will have to go in.
Prakash
Activity 16
Sikta was alone at home when the postman came. She ran up to the gate and talked to him.
Sikta : Good afternoon, Postman Uncle.
Postman: Good afternoon, Sikta. Is your daddy in?
Sikta : No, unice. He hasn’t returned from the office.
Postman: When do you think he’ll return?
Sikta : Around 7.30 p.m. Do you have anything for him?
Postman: Yes, A fat registered parcel.
Sikta : Where is it from?
Postman: I think it’s from EFLU, Hyderabad.
Sikta : I see. It must be important. Can I receive the parcel on my daddy’s behalf?
Postman: I’m sorry. It can’t be given to anyone else. Tell your daddy to collect it
tomorrow. I’ll be at the Post Office from 2 to 3 p.m.
Sikta : Okay, uncle. I’ll tell him to collect the parcel tomorrow. Bye.
Postman: Bye.
Sikta writes down the note for her father lest she should forget. She begins thus :
Daddy,
The postman came this afternoon around 5.30 pm. He had _____________________ Sikta.
Now complete the note.
Answer:
Daddy,
The postman came this afternoon around 5.30 p.m. with a fat registered parcel possibly from EFLU, Hyderabad for you. I asked him if I could receive it on your behalf, but he declined. He asked you to collect it from the Post Office from 2 to 3 pm.
Sikta
Activity 17
Write a note based on the following conversation as Ashutosh would report it to his father.
Asutosh : Good afternoon. Who would you like to speak to?
Stranger : I’m Satya Mohanty from Ritz Travels. I’ve come to see your father, Mr. Saroj Patnaik. He wanted me to call on him to discuss his travel plans to the States.
Asutosh : I’m afraid he won’t be back until the day after tomorrow. He had gone to Bangalore for a meeting. But I’ll let him know you called.
Mr Mohanty : Please do so and give him these forms. He should fill them in as early as possible. If he wants to travel in May, he must apply for a passport and a visa immediately. It usually takes three months to get everything ready.
Asutosh : Thank you, Mr. Mohanty. Fil gives him your message and the forms. I’ll also ask him to call you as soon as he comes.
Mr Mohanty : Thank you. Goodbye.
Asutosh : Goodbye, Mr. Mohanty.
Answer:
Daddy,
Satya Mohanty from Ritz Travels had come to see you. He wanted to meet you to discuss your travel plans to the States. When I said that you wouldn’t be back till the day after tomorrow, he left these forms for you to fill in and apply for the passport immediately if you want to travel in May. In this view, it usually takes three months to get everything ready. I also told him that I would tell you to call him back when you return.
Asutosh